A laptop open to the Disc Golf England Document Library sits on a wooden desk next to an open "Club Documents" binder. The screen displays organised folders for Policies, Templates, Meeting Minutes, and Reports, providing a centralised management system for the EDGA.

Disc golf club templates and forms

These disc golf club templates and forms are provided to help clubs in England create basic documents for governance, safety, welfare, administration and community work. They are designed for clubs to adapt rather than starting from a blank page.

The templates on this page are examples and guidance only. They do not confirm that a club is listed, affiliated, approved or accredited by the English Disc Golf Association (EDGA). Clubs remain responsible for their own decisions, legal duties, safeguarding arrangements, insurance, risk assessments and day-to-day management.

Download the full club starter template pack

The easiest way to get started is to download the full pack of editable Word documents.

  • Download the EDGA Club Starter Template Pack
    Includes editable templates for a club constitution, code of conduct, risk assessment, insurance checklist, bank account checklist, welfare contact role, incident report form, complaints procedure, photography guidance, junior session checklist and approach letters.

Club governance templates

  • Model Club Constitution
    A simple constitution template covering club purpose, membership, committee roles, finance, conduct, safeguarding, permissions, data and dissolution.
  • Club Code of Conduct Template
    Example behaviour standards for players, volunteers, visitors, club sessions, events and online spaces.
  • Complaints Procedure Template
    A practical process for handling general complaints about club activity, conduct or decisions.
  • Club Bank Account Checklist
    A checklist for clubs opening a bank account, recording income and spending, and keeping club money separate from personal money.

Safety, welfare and safeguarding templates

  • Club Safeguarding Policy Template
    A safeguarding policy template for clubs to adapt and adopt. Clubs must replace the placeholders with their own club name, adoption date, safeguarding lead, deputy safeguarding lead and contact details.
  • Club Risk Assessment Template
    A disc golf risk assessment template covering disc impact, shared public space, weather, water, roads, juniors, beginners, first aid and emergency arrangements.
  • Welfare Contact Role Description
    An outline role description for the person who helps the club respond to welfare and safeguarding concerns.
  • Incident Report Form
    A form for recording injuries, near misses, conduct issues, safeguarding concerns, venue issues and follow-up actions.
  • Junior Session Checklist
    A checklist for clubs planning junior-specific disc golf activity, including supervision, parent or guardian information, safety briefing, welfare contact and emergency arrangements.
  • Photography and Video Consent Guidance
    Guidance for using club photos and video responsibly, especially where children or young people are involved.

Insurance and community approach templates

How to use these templates

Every club is different. Before adopting any template, clubs should review the wording, replace placeholders, remove sections that do not apply and add local arrangements where needed.

  • Use your own club name, contact details and role holders.
  • Check that each document matches how your club actually operates.
  • Review documents with your committee or organising group before publishing them.
  • Keep copies of adopted documents and record the date they were agreed.
  • Review important documents regularly, especially if your activity changes.

Important note

These templates are intended to support good club administration and safer practice. They are not legal advice and do not replace professional advice where a club needs it. Clubs remain responsible for their own safeguarding, insurance, risk management, permissions, finance and legal compliance.

For guidance on setting up a club, visit Start a Club. For wider help with running a club, visit Club Support Resources. Updates may also be shared through the EDGA Facebook page.

Share this now