The templates on this page are examples and guidance only. They do not confirm that a club is listed, affiliated, approved or accredited by the English Disc Golf Association (EDGA). Clubs remain responsible for their own decisions, legal duties, safeguarding arrangements, insurance, risk assessments and day-to-day management.
Connect a compatible AI assistant to prepare a club constitution, code of conduct or risk assessment using EDGA templates.
Download the full club starter template pack
The easiest way to get started is to download the full pack of editable Word documents.
- Download the EDGA Club Starter Template Pack
Includes editable Word templates (.docx) for all 13 essential documents: club constitution, code of conduct, risk assessment, insurance checklist, bank account checklist, welfare contact role, incident report form, complaints procedure, photography guidance, junior session checklist, approach letters and club safeguarding policy.
Club governance templates
- Model Club Constitution
A simple constitution template covering club purpose, membership, committee roles, finance, conduct, safeguarding, permissions, data and dissolution.
Web page | Download Word (.docx) - Club Code of Conduct Template
Example behaviour standards for players, volunteers, visitors, club sessions, events and online spaces.
Web page | Download Word (.docx) - Complaints Procedure Template
A practical process for handling general complaints about club activity, conduct or decisions.
Web page | Download Word (.docx) - Club Bank Account Checklist
A checklist for clubs opening a bank account, recording income and spending, and keeping club money separate from personal money.
Web page | Download Word (.docx)
Safety, welfare and safeguarding templates
- Club Safeguarding Policy Template
A safeguarding policy template for clubs to adapt and adopt. Clubs must replace the placeholders with their own club name, adoption date, safeguarding lead, deputy safeguarding lead and contact details.
Web page | Download Word (.docx) - Club Risk Assessment Template
A disc golf risk assessment template covering disc impact, shared public space, weather, water, roads, juniors, beginners, first aid and emergency arrangements.
Web page | Download Word (.docx) - EDGA Event Risk Assessment Template
A comprehensive risk assessment template and guidance for Tournament Directors and organisers running disc golf competitions and events in England.
Web page | Download Word (.docx) - Welfare Contact Role Description
An outline role description for the person who helps the club respond to welfare and safeguarding concerns.
Web page | Download Word (.docx) - Incident Report Form
A form for recording injuries, near misses, conduct issues, safeguarding concerns, venue issues and follow-up actions.
Web page | Download Word (.docx) - Junior Session Checklist
A checklist for clubs planning junior-specific disc golf activity, including supervision, parent or guardian information, safety briefing, welfare contact and emergency arrangements.
Web page | Download Word (.docx) - Photography and Video Consent Guidance
Guidance for using club photos and video responsibly, especially where children or young people are involved.
Web page | Download Word (.docx)
Insurance and community approach templates
- Club Insurance Checklist
Questions to help clubs record what activities, volunteers, juniors, events, equipment and venues may be covered by insurance.
Web page | Download Word (.docx) - Council Approach Letter Template
Example wording for contacting a council, parks team, parish council or landowner about low-cost disc golf activity and community use of green space.
Web page | Download Word (.docx) - School or Youth Group Approach Letter Template
Example wording for contacting a school, youth group or community organisation about introductory disc golf sessions.
Web page | Download Word (.docx)
How to use these templates
Every club is different. Before adopting any template, clubs should review the wording, replace placeholders, remove sections that do not apply and add local arrangements where needed.
- Use your own club name, contact details and role holders.
- Check that each document matches how your club actually operates.
- Review documents with your committee or organising group before publishing them.
- Keep copies of adopted documents and record the date they were agreed.
- Review important documents regularly, especially if your activity changes.
Important note
These templates are intended to support good club administration and safer practice. They are not legal advice and do not replace professional advice where a club needs it. Clubs remain responsible for their own safeguarding, insurance, risk management, permissions, finance and legal compliance.
For guidance on setting up a club, visit Start a Club. For wider help with running a club, visit Club Support Resources. Updates may also be shared through the EDGA Facebook page.