How to use this template

Use this as a starting point when contacting a school, youth group, scout group, guide group, community organisation or holiday activity provider. Adapt it carefully and do not offer junior activity until safeguarding, supervision, insurance, permissions and risk assessment arrangements are clear.

Subject: Introductory disc golf activity for [School or Group Name]

Hello [Name],

I am contacting you from [Club Name], a local disc golf club in [Town / Area].

Disc golf is an accessible, low-cost outdoor activity that introduces throwing skills, hand-eye coordination, problem-solving, and friendly competition. We are exploring opportunities to support local schools and youth groups with introductory disc golf taster sessions.

Our aim is to offer a simple, safe and engaging introduction to the sport. Sessions can be adapted for different ages, class sizes and playing spaces (such as school playing fields, sports halls or local parks), subject to appropriate supervision and risk assessment.

Before arranging any activity, we will agree:

• Safeguarding expectations and standards.
• Supervision arrangements and leader-to-student ratios.
• Venue inspection and risk assessment.
• Equipment needs (discs and portable catchers provided).
• Session objectives and curriculum links.
• Accessibility requirements.
• First aid and emergency arrangements.
• Public liability insurance and landowner permissions.
• Photography and consent arrangements.
• Any relevant medical or behavioural needs our session leaders should know about.

If this would be of interest to [School or Group Name], we would be delighted to arrange a brief introductory conversation.

Kind regards,

[Club Lead]

[Role]

[Club Name]

[Contact Email / Telephone]

Information to prepare before speaking with a school

• Who will lead the session.
• Confirmation of relevant safeguarding training.
• Enhanced DBS check status for proposed coaches or leaders.
• Confirmation that school or youth group staff will maintain active supervision throughout.
• Planned venue and weather contingencies.
• Expected number of participants and age range.
• Equipment requirements.
• Public liability insurance certificate.
• Written risk assessment.

Important safeguarding note

Do not confirm a school or youth group session until the club and partner organisation have formally agreed supervision, safeguarding responsibilities, insurance coverage, emergency arrangements, and site safety.