Last reviewed: 23 Oct 2026
Who we are
The English Disc Golf Association (EDGA) is responsible for your personal information. We are a company registered in England and Wales, number 17481886, at 5 Brayford Square, London, E1 0SG. For privacy enquiries or requests, use our contact form or write to this address.
What we collect and why
We collect contact, account and household details; profile information such as date of birth, gender and club affiliation; membership and sporting records; payment references; permissions and correspondence. We also process technical information, including IP addresses and security logs. Stripe handles card payments; we do not store full payment-card details.
Information comes from you, a parent or authorised guardian, club representatives, and sporting services. We use Tjing registrations and PDGA player information, including publicly available ratings, to match sporting identifiers, display sporting information and check tournament membership requirements.
Our lawful bases are:
- Contract: providing adult membership and services you request.
- Legitimate interests: administering guardian-managed junior membership, club affiliation and sporting records; checking eligibility and membership benefits; protecting participants and securing our services. We consider the effects on your rights, particularly children’s rights.
- Consent: newsletters, optional website statistics and junior photography permission where requested. Membership does not depend on these choices.
- Legal obligation: keeping financial records and meeting other applicable legal requirements.
Forms identify required information. Without it, we may be unable to provide the service or check eligibility. Contact us to correct a record or ask for a person to review an eligibility result. Only club details intended for public directory listings are published.
Membership cards
Eligible members can access a card showing their name, membership level, season, validity, EDGA number where assigned and Course Card entitlement. Parents and authorised guardians can access cards for juniors in their household.
Anyone with the QR code, including a copied image, can check membership season, status, level and Course Card eligibility without signing in. Results do not show names, membership numbers, contact details, age or guardian details. The code remains linked to a member record, so someone who knows whose code it is can associate the result with that person.
Share cards carefully and contact EDGA if a code needs invalidating. The check confirms membership, not the presenter’s identity. Saved or printed copies may become outdated.
Where available, saving to Google Wallet or Apple Wallet is optional. The selected provider receives the name, membership details and QR reference needed for the pass, under its own privacy information: Google or Apple. Website and printable cards remain available without either Wallet.
Emails and your choices
We send account and payment messages, factual notices about membership requirements for tournaments you have entered, and upgrade links you request. These are separate from newsletters and promotional invitations.
Mailchimp manages newsletter subscriptions. Renewing or upgrading does not resubscribe you or change your preferences. Website renewal campaigns respect your Mailchimp subscription status. Promotional emails require the applicable permission and must respect objections.
A renewal email’s seasonal opt-out stops reminders for that season; it does not change newsletter preferences or stop essential account messages. Use newsletter unsubscribe links or contact EDGA to object to marketing more generally. We retain only the information needed to honour those objections.
Juniors and photography
Parents and authorised guardians manage junior memberships, but the child’s information and rights belong to the child. We consider their understanding and circumstances when handling requests.
Publishing identifiable junior photos and videos requires separate permission, which can be withdrawn through the available account controls or by contacting EDGA. We consider the child’s wishes. Membership and participation do not depend on permission. We stop uses relying on withdrawn consent, but cannot recall printed material or copies shared elsewhere.
For ordinary adult event reporting, we rely on legitimate interests, taking account of privacy and reasonable expectations. Tell the organiser or contact EDGA if you object. Featured promotions, portraits and interviews need separate consideration and appropriate agreement.
Sharing, services and cookies
Access is limited to authorised people who need information for their role. We use Hostinger for hosting; Stripe for payments; Brevo and Mailchimp for email; Make and Google services for administration; Cloudflare for delivery, shared images and security; and Google Analytics for optional statistics. Some providers also have their own responsibilities for processing information.
These services can receive technical request information. Email services may record opens and link clicks. With statistics consent, we measure website use and card-button activity, without including names, membership numbers or QR references in those events. The public QR checker is excluded from these analytics. Change your choice through Manage Consent; see our cookie policy.
Some providers process information outside the UK. Transfers require an applicable adequacy arrangement or appropriate safeguards; contact us for details and copies of relevant safeguards. We do not sell membership information. We may disclose information where legally required or justified for safeguarding or legal matters.
How long we keep information
Our retention schedule provides for:
- Annual review of profiles after two completed seasons without renewal, deleting information no longer needed for an ongoing service or unresolved matter.
- Longer retention of necessary sporting identifiers and season history for record continuity, reviewed annually and subject to your rights.
- Financial records normally kept for six years after the relevant financial year.
- Obsolete card credentials and routine delivery information removed 12 months after final expiry or revocation, retaining minimum evidence to keep old codes invalid.
- Review of ordinary club contact and application records for deletion within 12 months after closure.
Permissions, safeguarding, incident and dispute evidence are kept according to the continuing purpose, accountability needs and applicable requirements. Minimal marketing-objection records are kept as needed to prevent unwanted messages. Log and restricted-backup retention depends on the time needed to detect and investigate security issues or recover from data loss. Relevant records may be kept longer while an incident or legal matter remains open. Deleted information may remain in backups until they expire, and relevant deletion and objection records must be applied after restoration.
Your rights and complaints
Depending on the circumstances, you can request access, correction, erasure, restriction or portability, and object to processing. You can withdraw consent without affecting earlier lawful use. You can object to direct marketing at any time. These rights apply to junior information too.
Contact EDGA using the details above. We normally respond to rights requests within one calendar month and explain any lawful extension within that period. We may need proportionate information to verify your identity.
You can complain to EDGA or the Information Commissioner’s Office. We acknowledge data-protection complaints within 30 days and investigate and respond without undue delay.