How to use this template

Replace the square bracket placeholders before adopting this constitution. The club should agree the final version at a committee meeting, founding meeting or annual general meeting and keep a copy with the date it was adopted.

Adopted by: [Club Name]

Adoption date: [Adoption Date]

Next review date: [Review Date]

1. Club name

The club shall be known as [Club Name].

2. Purpose and aims

The purpose of the club is to support and promote disc golf in [area], provide organised opportunities to play and help create a welcoming environment for players.

The club aims to:

• Support regular disc golf activity in [area].
• Welcome new players and help them understand the basics of the sport.
• Encourage safe, respectful and responsible play.
• Work constructively with course owners, councils, landowners and local communities.
• Promote fair access to disc golf regardless of background, age, disability, gender, race, religion or belief, sex, sexual orientation or playing ability.
• Manage club activity in a transparent and accountable way.

3. Membership and participation

Membership is open to people who support the aims of the club and agree to follow the club code of conduct.

The club may offer different types of participation, such as members, casual players, juniors, volunteers or supporters. The committee should agree any membership categories, fees and voting rights before they are introduced.

The club may refuse or remove membership where someone seriously breaches the code of conduct, presents an unmanaged risk to others or brings the club into disrepute. Any decision should be fair, proportionate and recorded.

4. Committee and roles

The club should have named people responsible for the main areas of club activity. In a small club, one person may hold more than one role, but club money and safeguarding concerns should not depend on one person alone.

Suggested roles:

• Chair or club lead: coordinates the committee and helps the club make decisions.
• Secretary or administrator: keeps basic records, minutes and correspondence.
• Treasurer or finance lead: records income and spending and manages club funds.
• Welfare or safeguarding contact: helps the club respond to welfare and safeguarding concerns.
• Course or venue liaison: communicates with course owners, councils, landowners or venue managers.
• Events or sessions lead: coordinates regular club sessions, leagues or beginner activity.

5. Committee meetings and decisions

The committee should meet as needed to manage club activity. Meetings may take place in person or online.

The committee should keep brief records of important decisions, including:

• Appointment or removal of role holders.
• Opening or changing club bank accounts.
• Adoption or review of key club documents.
• Significant spending decisions.
• Serious complaints, conduct issues or safeguarding decisions, recorded appropriately and confidentially where needed.

For major decisions, the club should involve members where practical. This may include changes to the constitution, annual fees, use of significant club funds or closure of the club.

6. Finance

Club funds must be used only for club purposes.

Where possible, club funds should be held in a club bank account rather than in a personal account. The club should use at least two authorised people for banking access or payment approval where practical.

The treasurer or finance lead should keep simple records of:

• Money received.
• Money spent.
• Cash or stock held by the club.
• Grants, donations or restricted funds.
• Equipment purchased by or donated to the club.

The committee should provide a basic finance update to members at least once per year.

7. Conduct and complaints

Members, volunteers and visitors are expected to follow the club code of conduct and any course or venue rules.

The club should have a simple complaints process. Complaints should be handled fairly, proportionately and without unnecessary delay.

Safeguarding concerns involving children, young people or adults at risk should be handled under the club safeguarding policy rather than as general complaints.

8. Safety, welfare and safeguarding

The club will take reasonable steps to support safer club activity. This includes:

• Maintaining a basic risk assessment for regular club activity.
• Giving safety information to players where needed.
• Respecting other park, venue or course users.
• Keeping a named welfare or safeguarding contact where relevant.
• Following the club safeguarding policy where children, young people or adults at risk are involved.
• Recording and reviewing incidents, near misses or welfare concerns where appropriate.

9. Insurance and permissions

The club should consider what insurance, permissions or venue agreements are needed for its activities. This may include public liability insurance, event permissions, council consent, landowner consent or venue conditions.

The club should keep a record of any insurance policy, renewal date, permissions and known exclusions.

10. Data and privacy

The club should only collect personal information it genuinely needs. It should store information securely, limit access to people who need it and delete information when it is no longer needed.

Sensitive information, including safeguarding records, complaints and incident reports, should be handled carefully and shared only with appropriate people.

11. Changes to this constitution

Changes should be agreed by the committee or members according to the club’s chosen process. The club should record:

• What changed.
• Who agreed the change.
• The date of the change.
• When the constitution should next be reviewed.

12. Dissolution

If the club closes, the committee should settle any debts, return any restricted grant funding where required and decide what to do with remaining equipment or money.

Where possible, remaining funds should be used for disc golf or community sport purposes.

Signature

Signed on behalf of the club:

Name:

Role:

Date:

Review log