How to use this checklist

Use this checklist before running junior-specific disc golf activity or activity where juniors are expected to attend in an organised way.

Club name: [Club Name]

Session name: [Session Name]

Date: [Date]

Location: [Location]

Session lead: [Session Lead]

Welfare contact: [Welfare Contact]

1. Before the session

• Named session lead confirmed.
• Parent or guardian arrangements clear.
• Emergency contact process in place.
• Risk assessment reviewed and current.
• First aid plan confirmed.
• Welfare contact known to leaders and participants.
• Volunteers briefed on session plan and safety.
• DBS eligibility considered for relevant roles.
• Photography consent process agreed.
• Weather and venue safety checked.
• Course or activity area checked before juniors arrive.
• Session plan agreed.
• Discs and equipment checked.
• Public contact or meeting point confirmed.
• Toilet and welfare arrangements confirmed.
• Cancellation route agreed.

2. Parent or guardian information

Before the session, provide parents or guardians with:

• Start and finish times.
• Meeting point and collection point.
• Whether parents must remain on site.
• What juniors should wear or bring.
• Whether discs or equipment are provided.
• Who to contact in an emergency.
• Photography or video arrangements.
• Any relevant medical or access information the club needs.

3. During the session

• Register attendance promptly.
• Explain safety rules simply.
• Maintain suitable supervision ratios.
• Manage interaction with public spaces and other course users.
• Record any incidents or concerns.
• Ensure juniors know who to speak to if they need help.
• Adapt activity for age, ability, and weather conditions.
• Pause play immediately if pedestrians enter throwing or landing areas.
• Avoid unmanaged one-to-one situations.
• Keep parents or guardians informed where needed.

4. After the session

• Confirm all juniors have left safely with authorized adults.
• Record any incidents or near misses.
• Follow up any welfare or safeguarding concerns.
• Review what needs improving.
• Store attendance and incident records securely.
• Update risk assessment if needed.
• Thank volunteers and note learning for next time.

5. Session safety briefing

Cover these points in simple language:

• Wait until it is safe before throwing.
• Look ahead and check where other people are.
• Shout a warning if a disc may hit someone.
• Stay with the group unless told otherwise.
• Tell an adult if you are hurt, worried or need help.
• Respect other players, wildlife, and park users.

6. Volunteer briefing

Before the activity starts, volunteers should know:

• The session plan and timetable.
• The risk assessment findings.
• Who the session lead is.
• Who the welfare contact is.
• Emergency and first aid arrangements.
• How to report concerns.
• Photography expectations.
• Professional boundaries for communication with juniors.

7. Attendance record template